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SE Careers


Location: Barrie
Job Code: 15089
Employment Status: Full time
# of openings: 1


We are currently seeking a full-time dynamic Administrative Coordinator for Little Lake Seniors Community in Barrie to provide exceptional customer services and coordinate clinician schedules, client visits and billing within a multi provider environment.


  • Provide courteous and professional reception
  • Answer and appropriately manage incoming calls, providing exceptional customer service
  • schedule client visits in an efficient and accurate manner using an electronic scheduling system Process client billing, including MVA and WSIB payments
  • Manage the reports for the MOH (Ministry of Health) and reconcile against accepted/denied visit volumes.
  • Communicate with Clinic Lead and Operations Manager regarding performance, client concerns/issues
  • Handle ingoing/outgoing mail, including arranging for courier pick ups
  • Sort, organize and distribute various documents
  • Maintain and update contact directory lists
  • Assist in ordering, organizing and maintaining office and therapy supplies
  • Prepare accurate documentation (memos, letters, forms, charts)
  • Provide administrative support, including scheduling and billing to contracted practitioners, processing invoices and petty cash administration/replenishment
  • Participate in marketing activities to promote the clinic
  • Provide general support as required.



  • Minimum of two years’ related experience
  • Excellent data entry skills and proficiency in MS Word, Excel and Outlook
  • Experience working with a scheduling/billing system.  Knowledge in working with Practice Perfect is an asset.
  • Superb organizational and planning skills and the ability to handle multiple tasks
  • Self-motivated, ability to take direction and work independently
  • Excellent customer service, interpersonal and communication skills, with a demonstrated ability to work with all levels of staff
  • Experience working with clinic billing systems, including processing MVA and WSIB payments is an asset
  • Ability to produce high quality work in accordance with the clinic and SE standards
  • Ability to work well under pressure and use sound judgment in assessing difficult situations
  • Day and evening availability required. Currently the clinic operated 8:15- 4:30 is a guideline

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