The Security Clearance Administrator is primarily responsible for initiating, coordinating and managing the federal government’s Contract Security Program’s (CSP) Reliability and NATO Secret level security clearance applications for all personnel including contractors. This position is also responsible for initiating, managing, and completing security assessments in accordance with federal government regulations and requirements for all employees requiring Controlled Goods clearances. In addition, this position is responsible for processing identification badges, maintaining databases, tracking supplies and maintaining photo identification binders and databases.
- Initiating, tracking, managing, and coordinating all application submissions to the CSP.
- Initiating, tracking, managing, analyzing, and rendering all decisions related to Controlled Goods security clearances.
- Preparing and submitting security assessment decisions on a bi-annual basis to the CGD.
- Managing all Commissionaire related requirements.
- Researching all pertinent legislation, changes in regulations/federal government requirements and CSP requests for additional information
- Analyzing Credit Reports and personal information submitted by employees to determine level of CGD security clearance.
- Managing security clearance ID updates.
- Providing ongoing education and briefings on security responsibilities to cleared staff.
- Assisting in the management of Security Clearances, IDs, Visitor Clearances, Visitor Access Tracking, Classified, Protected and Controlled Goods.
- Assisting in the management of security files, databases, keys, alarm systems and password management.
- Initiating Private Sector Organization Screenings (PSOSs), Security Requirements Check-Lists (SRCLs), and Requests for Visits (RFVs) for the customer (DND, PSPC), subcontractors, and embedded contractors as required.
- Setting-up of new photo identification badges for employees and contractors.
- Re-activation and reproduction of photo ID badges.
- Maintaining of ID supplies and ordering as necessary.
- Authorizing and administering security access of users for the Collaborative Environment (JSS SharePoint)
- Authorizing Aras Innovator and Comox (Seaspan Internal) access
- Acting as the initial point of contact for JSS users for access support
- Maintaining Excel spreadsheets and databases to track and maintain the status of security, confidentiality and IP requests, approvals and agreements using the Aras Innovator or SharePoint collaborative environment.
- Other duties as assigned.
Education and Experience
- Post-secondary education (preferred).
- 2+ years experience in an office environment.
- An equivalent combination of education and experience may be considered.
- Accreditation in federal government Designated Official Certification Program(Preferred).
- Possession of valid Reliability clearance and ability to obtain a NATO Secret clearance
Skills, Knowledge and Required Competencies
- Attention to detail and the ability to maintain accurate records.
- Excellent interpersonal, oral and written communication skills.
- Excellent organizational skills.
- Sound research and analytical skills.
- Demonstrated ability to exercise judgment, initiative and discretion.
- Demonstrated ability to manage multiple tasks and to prioritize work.
- Proficiency in Excel, Power Point, and Word.
- Knowledge of standard office equipment, technology, and procedures.
- Must be able to obtain and maintain Designated Official (DO) status under the Controlled Goods Program.
- Must be able to obtain and maintain Alternate Company Security Officer (ACSO) status under the Contract Security Program.
Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities.