Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!

JOB OVERVIEW:  ADMISSIONS ASSISTANT

To prepare and assess applications and documentation for admission and articulated transfer credit, advise students regarding resources, provide information on KPU admissions, transfer credit and registration policies and procedures and to perform administrative functions.

EDUCATION AND EXPERIENCE

• High school graduation plus successful completion of two years of postsecondary studies.
• Minimum 2 years of recent experience working in Admissions and/or Recruitment position within the Office of the Registrar.

QUALIFICATIONS

Communication Skills

• Demonstrated ability to communicate clearly and effectively in English, both verbally and in writing, with prospective and current students, faculty and staff across the organization.
• Demonstrated ability to deal patiently and effectively with a diverse range of people and situations.
• Demonstrated ability in dealing with sensitive situations that call for the use of diplomacy and tact in the delivery of information and explanations.

Time Management & Organization Skills

• Demonstrated organizational skills, including the ability to set priorities and meet deadlines.
• Demonstrated aptitude for exacting and precise work.

General

• Demonstrated working knowledge of KPU programs as well as policies and processes relating to current application, admission and transfer credit.
• Demonstrated experience processing and assessing secondary and post-secondary transcripts as well as other supporting documentation to determine eligibility for admission.
• Demonstrated knowledge of British Columbia and Canadian secondary and post-secondary education systems.
• Demonstrated customer service experience in a fast-paced work environment involving multiple demands.
• Demonstrated proficiency with Student Banner at an intermediate level, or a similar student information system.
• Demonstrated ability to handle confidential information appropriately.
• Demonstrated ability to work independently, exercise good judgment and demonstrate initiative.
• Demonstrated proficiency at an intermediate level with data management, reporting and database systems such as Excel and Access.
• Demonstrated proficiency with Microsoft Word and Outlook at an Intermediate level.
• 40 WPM keyboarding skills with a high degree of accuracy.
• Demonstrated knowledge of basic math.

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Salary Information

Annual salary increases are based on hours worked and anniversary dates

Please note: As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more! Note: eligibility requirements apply, benefits may vary if the position is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at talentacquisition@kpu.ca.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.