Position Description
Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!
| Competition ID: | 3990 | ||
| Internal Closing Date: | Open Until Filled | ||
| External Closing Date: | Open Until Filled | ||
| # of Openings: | 1 | ||
| *Salary Information: | 9 – Administrative Salary Grid - $79,731 to $116,939 | ||
| Employment Type: | Permanent Full Time | ||
| Workplace Type: | Hybrid | ||
| Travel Frequency: | Occasional travel between campuses is required. | ||
| Employee Group: | Administration/Management | ||
| Days of Work (BCGEU): | |||
| Hours of Work (BCGEU): | |||
| Hours per Week (BCGEU): | |||
We are currently seeking an Assistant Registrar, Systems and Projects to join our Student Services - Registrar's Office team.
About the Role
Kwantlen Polytechnic University (KPU) is hiring an experienced Assistant Registrar, Systems & Projects to lead the Systems & Projects team in the Office of the Registrar. This is a key leadership role responsible for managing people, projects, and systems to ensure KPU’s student information infrastructure meets institutional goals and delivers a high-quality experience for students and staff. The ideal candidate brings a balance of technical knowledge, strategic thinking, and strong team leadership—with the ability to manage system improvements while fostering a high-performing, service-driven team.
Key Responsibilities
Leadership & Management
- Supervise and develop a team of project leaders and functional analysts.
- Set performance goals, provide coaching, conduct evaluations, and manage team workflows.
- Oversee resource planning, team development, and service delivery within the unit.
- Lead and participate in cross-functional committees and initiatives.
- Contribute to budgeting and operational planning for the Registrar’s Office.
Systems & Project Oversight
- Plan, lead, and implement student system projects (e.g. upgrades, integrations, reporting tools).
- Ensure accurate documentation, requirements gathering, testing, and system rollout.
- Serve as functional lead on student information systems (Banner Student or equivalent).
- Develop and maintain data governance, security protocols, and reporting solutions (e.g. SQL, FAST).
- Identify and implement process improvements aligned with institutional strategy and compliance.
Qualifications
- Bachelor’s degree in Information Technology, Computer Science, or related field.
- Minimum 5 years’ experience in student systems or registrar-related functions in post-secondary.
- At least 3 years of supervisory/people management experience.
- Solid background in project management and systems implementation.
- Advanced knowledge of student information systems (e.g. Banner), SQL, and reporting tools.
- Exceptional communication, problem-solving, and stakeholder engagement abilities.
Please click here for a more detailed job description
Salary Information
The above compensation range is the span between the minimum and maximum base salary for a position. Typically, initial salary placement is approximately halfway between the minimum and the maximum. This represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job with consideration given to internal equity.
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Total Rewards
As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!
Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.
Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.
Note to Applicants
Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.
If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at talentacquisition@kpu.ca.
Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.