Position Description

Manager, Privacy
Job Code 3711
Department Office of the Vice-President, Finance & Administration
Employment Type Permanent
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OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create

OCAD University is Canada’s largest and oldest art and design university, internationally recognized for creativity, innovation, and interdisciplinary learning. As the University advances its Academic and Strategic Plan, we are strengthening governance, accountability, and information stewardship across the institution.

The Opportunity

OCAD University is seeking a Manager, Privacy to serve as the University’s lead authority on access to information, privacy protection, and records governance.

Reporting to the Vice-President, Finance & Administration, this role plays a central advisory and leadership function across the University. You will work closely with senior leaders, Information Technology, academic and administrative units, and external oversight bodies to ensure compliance, manage institutional risk, and promote a strong culture of privacy and responsible information management.

This is an ideal opportunity for an experienced privacy professional who enjoys navigating complex legislation, exercising sound judgment, and influencing institutional practice in a public-sector environment.

What You’ll Do

Lead Privacy & Access to Information (Primary Focus)

  • Act as OCAD U’s subject matter expert on privacy and access legislation, including FIPPA and PHIPA
  • Manage and respond to access to information requests from internal and external requestors
  • Interpret legislation and apply exemptions and exclusions, drawing on case law and IPC orders
  • Lead investigations into privacy complaints and breaches, including response coordination and reporting
  • Represent the University in matters involving the Information and Privacy Commissioner of Ontario (IPC)
  • Conduct Privacy Impact Assessments and advise on privacy and security considerations
  • Partner closely with Information Technology on cybersecurity incidents and system reviews involving personal information
  • Prepare mandatory reports and provide risk-based advice to senior leadership and the Board
  • Develop and deliver training to promote privacy awareness and compliance across the University

Advance Records Management & Information Governance

  • Lead the University’s records management framework, policies, and procedures
  • Advise departments on retention schedules, file plans, and records best practices
  • Support the implementation of records management practices across academic and administrative units
  • Monitor compliance and conduct audits of records management activities
  • Promote awareness of records management and information governance through education and engagement
  • Stay current with legislative and regulatory developments affecting records retention and information governance

What You Bring

  • Undergraduate degree required; a graduate degree and/or relevant certification (e.g., CIPP/C, CRM, MLIS) is an asset
  • Several years of progressive experience in privacy and records management, preferably in a public-sector environment
  • Strong working knowledge of FIPPA, PHIPA, and related legislation; familiarity with broader privacy frameworks is an asset
  • Experience interpreting legislation, regulations, and case law
  • Demonstrated ability to manage highly sensitive and confidential information with discretion
  • Strong analytical, organizational, and project management skills
  • Excellent communication skills, with the ability to explain complex matters in plain language
  • Experience collaborating with IT and advising on privacy, security, and risk
  • A service-oriented mindset and the ability to work independently while engaging multiple stakeholders
  • Commitment to equity, diversity, and fostering an inclusive work and learning environment

Work Arrangement & Compensation

Mode of Work: On campus

Hours: Monday to Friday, 35 hours per week

Salary Range: $98,712 – $116,111 annually, commensurate with experience, plus benefits

Why Work at OCAD University

  • Comprehensive extended health and dental benefits
  • Pension plan with employer matching
  • Employee Assistance Program
  • Wellness Fund to support your health and well-being
  • Generous vacation and paid time off, including Winter Closure
  • Access to LinkedIn Learning and professional development opportunities
  • A vibrant, creative work environment, surrounded by artists, designers, educators, and researchers
  • The opportunity to support the academic mission of Canada’s leading art and design university

 

Application Deadline: Interested applicants are invited to submit an updated *resume and cover letter (PDF)by selecting "Apply Now" below. Application review begins on Monday January 5th, 2026, and will continue until January 23, 2026.

*Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code

 

 

 

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

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