What we offer
In addition to a competitive salary and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:
This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a Toronto Community Housing Corporation (TCHC) work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.
Make a difference
Are you a self-motivated, analytical, and detail-oriented individual who is passionate about payroll? Are you interested in a new opportunity at one of the largest social housing providers in North America? We are growing our Payroll team at Toronto Community Housing and are looking for someone to support our payroll operations, assist with project coordination of system enhancements, and positively impact standard operating procedures in a manner that aligns with TCHC's tenant focused culture. Does this sound like you? If so, find more job details below and apply today!
The Payroll Administrator is provide service to all TCHC divisions and employees related to payroll matters and will also provide system and administrative support and training to all staff involved in the input and approval of time and attendance.
Payroll Processing
- Full cycle payroll processing/administration from New Hire documentation to date of termination of all employees.
- Analyse Payroll errors through research and investigation, and provide proactive solutions
- Analyse Payroll results from different work groups through various pre/post commit reports, documenting rationale for allowable discrepancies
- Process and verify transactions to update the payroll files related to TCHC payroll and personnel matters according to policy, legislative requirements and collective agreements
- Interpret and analyse special payments, such as Retiring Allowance, Termination Payments and Grievance settlements
- Process the weekly international trades payroll and TCHC bi-weekly payrolls to ensure all employees are paid accurately and on time.
- Reconciles, prepares and processes 3rd party remittance cheques for various external organizations
- Reconcile, analyse and balance all year-end data for T4 purposes and Employer Health Tax, Canada Revenue Agency and Workplace Safety and Insurance Board requirements.
- Act as front line Subject Matter Expert in facilitation of Payroll duties
Communications/Customer Service
- Respond to all inquiries in a manner that meets TCHC service standards, emphasizing issue identification and resolution delivery that supports an environment of customer service excellence
- Provides timely and proactive guidance and support regarding payroll to all levels of staff, government agencies and/or private organizations.
- Liaises with international trade unions and People and Culture Division staff with respect to collective agreement changes and grievance settlements.
- Participates in Corporate presentations and information sessions
Remittance Reconciliation/Reports
- Reconcile and prepare payroll related monthly statements, monthly general ledger, payroll accounts and year end reports
- Create various reports on an adhoc basis for distribution to all levels of staff, government agencies, external auditors/consultants and Collective Bargaining Teams in preparation and during negotiations
- Reconciles, prepares and processes remittance cheques for external organizations and various trade unions.
Payroll and Time & Attendance System Administration
- Responsible for the security setup for the time entry system and security training for all users.
- Provides advice and ongoing support to decentralized users regarding time and attendance business processes and system updates
- Participates in Workforce Connect (WFC) system upgrade testing phase, including parallel testing and monitor for discrepancies, escalating findings to the Manager and/or HRIS Analyst
- Works with HRIS Analyst to create solutions to identified system problems and monitors solutions post-implementation
- Reviews relevant SOPs and System Workflows to identify opportunities for updating
- Validates and troubleshoot work schedules in WFM against Payroll Module
- Create/Prepare and provide standard and ad hoc payroll/pension/benefit reports on a variety of frequencies to payroll, senior management and other stakeholders
- Conducts staff training on WFC system
What you’ll need
- Bachelor Degree in Accounting, Business, Engineering, Math or equivalent
- Canadian Payroll Association Certification – PCP designation is required
- 3-5 years specializing in payroll processing with experience in a unionized environment preferred
- Working knowledge of the Employment Standards Act, Canada Pension Plan, Canada Revenue Agency regulations and reporting, Employment Insurance, Employer Health Tax, and WSIB regulations
- Extensive experience using computerized office/payroll systems (ie Ceridian Insync), including understanding of system data connections and impact outside of time and attendance and payroll modules
- Advanced MS Office experience (i.e. Excel, Word and Outlook)
- Demonstrated experience manipulating and summarizing data using tools such as pivot tables, VLOOKUP and IF Statements, etc
- Working knowledge of Benefits and Pension Administration
What’s next
Once you apply, we’ll review your resume and contact you if we believe your skills and experience will make you successful in the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.
Please note: This temporary position may be extended or become permanent in order to meet business needs. If this occurs, the position may not be reposted.
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