Job Description

Lead Project Assistant
Operating Company Stuart Olson Buildings Group
City Mississauga
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Reporting to the Branch Services Manager, the Lead Project Assistant is accountable for assisting with documentations, submittals, day-to-day activities, project administration duties and helping to minimize the task work by Project Manager, Estimator and Superintendent.


This position is based in the Mississauga, ON office.




  • Demonstrate the Stuart Olson Promise and contribute to it becoming embedded across the organization.

  • Promote the best interest of the Company.

  • Conduct performance plans and assessments with direct reports.

  • Maintain high level of morale among direct reports.

  • Act as coach and mentor to direct reports.


Project Administration

  • Assist estimating/project team with formatting/editing of tender documents.

  • Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Stuart Olson’s requirements; follow up with trades to obtain all relevant contract documentation

  • Review and ensure Bonds and Certificates of Insurance are accurate and meet Stuart Olson requirements.

  • Process all change management documents in SAP.

  • Process and track shop drawing and RFI submissions in a timely manner and maintain up-to-date logs.

  • Attend monthly Work in Progress (WIP) meetings and record and distribute action items.

  • Manage the approval of final WIP Reports and upload to the Corporate folder.

  • Maintain project documentation in accordance to Stuart Olson’s project file structure.

  • Assist with Operations and Maintenance (O&M) manuals at closeout.

  • Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.

  • Process Subcontract Agreements and Subcontractor Change Orders for all projects to the corporate folder.

  • Participate in quarterly company-wide Lead Project Assistant meetings.

  • Contribute to the recruitment, mentoring, training and performance management of Project Assistants.




  • Undergraduate degree or diploma related to project administration

  • 2 years’ experience tracking documentation in a database, timberline, expedition or SAP

  • Superior computer skills in Microsoft Office Word, Excel and Power Point

  • Ability to lead and operate within an environment where change happens frequently

  • Commitment to recruiting, mentoring, training, and retaining a focused team; the foresight and ability to delegate accordingly

  • Strong leadership capability as evidenced by demonstrable success in team/collaborative work environments

  • Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

  • Effective and efficient problem solving and decision-making skills; thoughtful, proactive, creative

  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment

  • Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges

  • Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment

  • Ability to forge, grow and maintain positive relationships

  • Strong interpersonal, critical thinking, analytical and problem-solving skills

  • Strong organizational skills, including effective prioritization and follow up

  • Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service

  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

  • Superior written and verbal communication skills

  • Support a culture that encompasses the highest ethical standards, and is aligned with the Promise




Why Choose Stuart Olson?

Safety, Sustainability, Collaboration, and Integrity are core Company values that encourage innovation and make a lasting difference in meeting the goals of our stakeholders and the communities in which we operate. Stuart Olson strongly supports and encourages employees to get involved and give back in their local communities. We expect our employees to bring their best to work every day and in return, management recognizes and rewards employees for their valued contribution through competitive compensation, robust benefits, health & wellness programs, and learning development opportunities. At Stuart Olson we are committed to creating a culture built on a passion to do great things.


Who We Are?

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.


We are a $1 billion+, fully integrated commercial construction and industrial services provider with offices in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. We deliver confidence through a client-centered approach that ensures the highest quality of service, reduces risk and delivers results.



Application Instructions: All interested candidates can apply directly to the position at Only candidates being considered for an interview will be contacted directly.


Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.



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