Job Description

Site Administrator
Operating Company Stuart Olson Constructors
City Sudbury, ON
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Reporting to the Project Manager, the Site Administrator will be responsible for: time sheet processing, file maintenance, employee onboarding and daily reporting.  They will work closely with the rest of the site team and offer support as needed.


This position is based in the Nairn, ON area on a client site.



Working Conditions

  • 40-hour work week (may be subject to change to meet project needs)

  • Overtime as required

  • Working both indoors and outdoors in hot and cold weather conditions

  • Working in and around noise and dust






  • Demonstrate the Stuart Olson Promise and contribute to it becoming embedded across the organization.


Project Administration

  • Prepare electronic timesheets based on field timesheets.

  • Input timesheet data into SAP.

  • Inputting data into Maximo.

  • Reconcile payroll hours.

  • Filing of timesheets.

  • Update crew lists.

  • Resolve employee’s payroll issues.

  • Process paperwork for new hires and terminated employees.

  • Maintain employee files.

  • Prepare daily force reports.

  • Prepare daily swipe report.

  • Monitor and order office supplies as required.

  • Complete other administrative duties and reports as directed by the Project Manager and Site Supervisor.



  • Compile the required forms for new employees to complete.

  • Collect safety and trade tickets from the new employees.

  • Ensure that forms are completed correctly, and the required tickets are valid.

  • Send the completed documents to payroll and human resources.

  • Send the tickets to safety for the safety file.


Stuart Olson

  • Lead and participate in corporate initiatives as requested.





  • High school Diploma

  • 2-4 years’ administrative construction experience

  • Advanced computer skills specifically in MS Excel, MS Word, and SAP an asset

  • Highest standard of professional ethics, confidentiality and integrity

  • Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges

  • Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high pressure environment

  • Ability to forge, grow and maintain positive relationships

  • Strong interpersonal, critical thinking, analytical and problem-solving skills

  • Strong organizational skills, including effective prioritization and follow up

  • Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service

  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

  • Superior written and verbal communication skills

  • Support a culture that encompasses the highest ethical standards, and is aligned with the Promise



Why Choose Stuart Olson?

Safety, Sustainability, Collaboration, and Integrity are core Company values that encourage innovation and make a lasting difference in meeting the goals of our stakeholders and the communities in which we operate. Stuart Olson strongly supports and encourages employees to get involved and give back in their local communities. We expect our employees to bring their best to work every day and in return, management recognizes and rewards employees for their valued contribution through competitive compensation, robust benefits, health & wellness programs, and learning development opportunities. At Stuart Olson we are committed to creating a culture built on a passion to do great things.


Who We Are?

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.


We are a $1 billion+, fully integrated commercial construction and industrial services provider with offices in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. We deliver confidence through a client-centered approach that ensures the highest quality of service, reduces risk and delivers results.


Application Instructions: All interested candidates can apply directly to the position at Only candidates being considered for an interview will be contacted directly.


Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.




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