Position Description

Timekeeping Clerk
Company - Location Victoria Shipyards - Victoria, BC - 825 Admirals Road
Employment Duration Union Hourly
Posting # 4686
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Timekeeping Clerk

The Timekeeping Clerk collects reviews and cleans up all union time keeping records in the data capture system. Once errors, discrepancies and queries related to all payroll codes have been resolved, information is uplodated into the formal accounting system. To meet operational requirements, overtime and weekend work will be required at various times throughout the year. As a function of the workload, this is one of two identical job descriptions. It will require that the two incumbents co-ordinate the daily duties of the job and provide necessary coverage for short term absences. This position also provides accounting and reception services.

Note: This is a unionized position with Victoria Shipyards and Boilermakers, Local 191. This position qualifies for an optional hybrid work schedule after 6 months of onsite work and onboarding. Employee will be subject to the terms of the Flexible Work Policy Agreement.

Duties/Accountabilities

  • Reviews and amends timekeeping entries by Chargehands; cleans up and approves time keeping and pay rate records and uploads into payroll program
  • Ensures the company has complete and accurate daily time keeping records for all unionized employees
  • Discusses with Chargehands and clarify any/all questionable data input
  • Provides EDC time entry training to users (Chargehands) so they understand their roles and responsibilities in the time entry system and can accurately and efficiently enter time records for their subordinates
  • Gathers, verifies and submits daily reports to Seaspan corporate payroll for further processing
  • Determines and enters required payroll adjustments
  • Provides the liaison and necessary information with employees, their Chargehands and corporate payroll to explain pay advices and related changes
  • Runs various E1 and BI reports that detail and/or summarizes payroll transactions
  • Understands various aspects of the Collective Agreement and maintain consistent application of interpretations provided by Labour Relations and to exercise prudent judgment in knowing when to seek advice
  • Maintains up to date knowledge of current Collective Agreement as it relates to payroll. Determines when to liaise with Labour Relations to ensure consistent application and interpretations across trade groups
  • Provides assistance in checking accuracy and completeness of accounts receivable invoice batches before the accountant approves and posts
  • Scan accounts receivable invoices into the E1 data base
  • Greeting visitors and directing them to appropriate departments, answers routine inquiries and incoming calls
  • Performs general clerical functions including but not limited to receiving, sorting, forwarding incoming and outgoing mail and fax transmissions, preparing weekly courier to Seaspan Corporate offices; maintains and updates internal telephone extension list
  • Other duties as the need arises

Education and Experience

  • Grade 12
  • 1-2 years office experience
  • Basic knowledge of MS Office
  • Experience inputting data into systems
  • Courses relative to the Canadian Payroll Association would be an asset
  • JD Edwards E1 experience would be an asset

Skills, Knowledge and Required Competencies

  • Strong verbal and written communication skills
  • Strong attention to detail
  • Problem solving and analytical skills
  • Ability to work under pressure
  • Detail oriented
  • Demonstrated ability to multi-task and prioritize
  • Work with minimum direction


Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. Furthermore, we are committed to providing an inclusive and accessible environment. If you require reasonable accommodation during the recruitment process, please let us know, and we will work with you to support your request.

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